Administrative Assistant

Be Well Counseling is seeking motivated individuals to join our administrative support team. Candidates should have at least 1 year administrative experience, preferably in a (mental) healthcare setting. Must possess excellent customer service skills and lead with empathy and understanding in working with children, teens, adults, and families in a mental health environment.

Candidates must have a positive attitude, be reliable, comfortable multitasking, and have a good working knowledge of Microsoft Office/Google suite.

Basic Job Duties:

Greet and assist clients and visitors who enter the office

Answer phones, emails, google text/voice messages in timely manner

Check clients in, run copays, schedule new/followup appointments

Assist and coordinate with providers

Update, scan, file medical records

Maintain and update spreadsheets

Update new/current client information in various systems

Coordinate with biller for insurance verification

Office projects as needed

Requirements:

Minimum 1 year experience in an office ***Mental healthcare/medical office experience preferred**

Excellent communication/customer service skills

Must be a team player

Ability to multitask in a fast-paced environment

Familiarity with Electronic Health Records (EHR) strongly preferred

Proficient with Microsoft Office

Minimum High School Diploma, BA preferred

Candidates must be fully vaccinated (2 shots, plus 1 booster) for COVID 19 per NJ State regulations for Behavioral Healthcare facilities

Wage: 15-17/hr DOE

Hours needed:

Mon/Tues/Thurs 3-8pm

Saturday 7:45am-2pm